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Zoho Mail pricing in 2026: every plan and what a team pays
These are US prices from Zoho's Mail pricing page, checked on November 1, 2026. Zoho shows each visitor a local currency, so a visitor in Europe sees euros, and it adds local taxes such as VAT on top. Every plan is priced per user.
Founder of Shipmail, the email platform for businesses and their AI agents. Every guide here draws on mail servers running in production.
- Zoho Mail
- Pricing
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Short answer
Zoho Mail costs $1 per user a month for Mail Lite and $4 for Mail Premium, billed annually only, in US dollars. Workplace Standard, with the office apps, is $3 a user on annual billing or $4 monthly. Mail Free covers up to 5 users on one domain, without IMAP or POP.
Zoho Mail price per plan
Zoho sells two email-only plans and three Workplace plans. Mail Lite costs $1 per user a month with 5 GB, or $1.25 with 10 GB. Mail Premium costs $4. Both are billed annually only. Workplace Standard adds documents, file storage, chat and meetings for $3 a user on annual billing, and Workplace Professional costs $6.[1]
The same page in euros: Mail Lite EUR 0.90 or EUR 1.13, Mail Premium EUR 3.60, Workplace Standard EUR 2.70 annually or EUR 3.60 monthly, and Workplace Professional EUR 5.40 or EUR 6.30.[1]
Zoho Mail and Workplace plans and US prices per user
| Plan | Per user a month, billed annually | Per user a month, billed monthly | Mail storage per user and what it adds |
|---|---|---|---|
| Mail Free[1] | $0, up to 5 users | $0 | 5 GB, one domain, no IMAP, POP or ActiveSync |
| Mail Lite (5 GB)[1] | $1 ($12 a year) | Annual billing only | 5 GB, Zia AI assistant, any team size |
| Mail Lite (10 GB)[1] | $1.25 ($15 a year) | Annual billing only | 10 GB, otherwise the same as Mail Lite |
| Mail Premium[1] | $4 ($48 a year) | Annual billing only | 50 GB plus 50 GB retention, eDiscovery, S/MIME |
| Workplace Standard[1] | $3 ($36 a year) | $4 | 30 GB, team file storage, documents, chat and meetings |
| Workplace Professional[1] | $6 ($72 a year) | $7 | 100 GB plus 100 GB retention, 1 TB team files, eDiscovery |
| Workplace Enterprise[1] | Quoted by Zoho sales | Quoted by Zoho sales | Custom limits and identity management |
What Zoho Mail Free includes
Mail Free hosts email for one domain and up to 5 users, with 5 GB per user and no credit card. It has no IMAP, POP or ActiveSync, so you read mail in Zoho's web and mobile apps only, not in Outlook or Apple Mail. When you add a 6th user, every user moves to a paid plan. Zoho offers the free plan in select data centers only.[1]
Annual and monthly billing
Mail Lite and Mail Premium have no monthly plan. Workplace plans can be paid monthly: $4 instead of $3 on Standard, $7 instead of $6 on Professional. Zoho puts the annual saving at about 20%, varying by region. There is no long-term contract, and you can upgrade, downgrade or cancel at any time.[1]
Zoho offers a 15-day free trial of the highest edition without a credit card. Nonprofits and charities get special pricing through Zoho sales.[1]
Storage and seat limits
- Mail Free: up to 5 users and one domain, 5 GB per user.
- Mail Lite: 5 GB or 10 GB per user, no file storage, any team size.
- Mail Premium: 50 GB per user plus 50 GB of retention storage, no file storage.
- Workplace Standard: 30 GB of mail per user. Team file storage is 100 GB for 3 to 10 users, plus 10 GB for each user after 10. Teams under 3 users get 10 GB per user.
- Workplace Professional: 100 GB of mail per user plus 100 GB of retention. Team file storage is 1 TB for 3 to 10 users, plus 100 GB for each user after 10.
Your total is the per-user price times the licenses you buy. The 5 free users apply to Mail Free only; on a paid plan every user is billed.[1]
Add-ons
Zoho sells extra mail storage and extra WorkDrive file storage, bought from the admin console after sign-up. It also sells a contact center add-on with calling plans and credits for digital signatures. Check the add-on price in your admin console before you buy.[1]
What each plan leaves out
- Mail Free: no IMAP, POP or ActiveSync, no second domain, and no more than 5 users.
- Mail Lite: no file storage, no email retention or eDiscovery, no S/MIME.
- Mail Premium: no WorkDrive file storage and none of the Writer, Sheet, Show or Meeting apps.
- Workplace Standard: no email retention or eDiscovery, no S/MIME.
- Workplace Professional: everything above. Identity management and custom limits are on Workplace Enterprise.
Recent price changes
Zoho's pricing page announces no price change. The US prices are the same as when we last checked the page, on October 15, 2026.[1]
Worked example: a year for 3 and 10 people
Zoho bills every user, so the yearly cost is the price per user times the team times 12. Three people fit on Mail Free if they can live without IMAP. Ten people cannot.[1]
- 3 people on annual billing: Mail Lite (5 GB) $36. Mail Lite (10 GB) $45. Mail Premium $144. Workplace Standard $108. Workplace Professional $216.
- 10 people on annual billing: Mail Lite (5 GB) $120. Mail Lite (10 GB) $150. Mail Premium $480. Workplace Standard $360. Workplace Professional $720.
Paid monthly, Workplace Standard costs $144 a year for 3 people and $480 for 10.[1]
Zoho Mail compared with Shipmail
Zoho Mail Lite is cheaper than Shipmail for a small team: $36 a year for 3 people against $90 on Shipmail Pro. If you want the lowest price for basic mailboxes, Zoho wins.Sources[1]Zoho Mail pricing[2]Shipmail pricing
Shipmail prices the plan, not the person. Solo is $4 a month for 2 mailboxes and one person, Pro $9 for 4 mailboxes and up to 5 people, and Team $29 for 12 mailboxes and unlimited people. Annual billing costs 10 times the monthly price. Each mailbox holds 15 GB on Solo and Pro and 25 GB on Team.[2]
- 3 people on Shipmail Pro: $9 a month, $90 a year on annual billing.
- 10 people on Shipmail Team: $29 a month, $290 a year on annual billing.
For that price, each Shipmail plan includes a team inbox for support@ with assignment and internal notes, booking pages, newsletters with no subscriber limit, and an AI assistant in beta. Shipmail has no office apps, file storage or retention archive. If you need those, Zoho Workplace covers them.Sources[2]Shipmail pricing[3]Shipmail shared inbox documentation[4]Shipmail booking pages documentation[5]Shipmail audiences documentation[6]Shipmail Assistant documentation
Sources6 sourcesVerified 2026-11-01
- [1]Zoho Mail pricing
Zoho Mail and Workplace pricing. US prices per user a month, from the price list the page loads: Mail Lite $1 with 5 GB or $1.25 with 10 GB, Mail Premium $4 with 50 GB mail plus 50 GB retention storage, both billed annually only with no monthly plan; Workplace Standard $3 annually or $4 monthly with 30 GB mail and team file storage from 100 GB for 3 to 10 users; Workplace Professional $6 annually or $7 monthly with 100 GB mail plus 100 GB retention and 1 TB team file storage; Workplace Enterprise on quote. The same page shows euros to EU visitors: Lite EUR 0.90 or 1.13, Premium EUR 3.60, Standard EUR 2.70 or 3.60, Professional EUR 5.40 or 6.30. Email retention and eDiscovery, S/MIME and mobile access management start on Mail Premium; Mail Lite has no file storage. Zia AI assistant listed on every paid plan. Mail Free covers up to 5 users on one domain with 5 GB each and no IMAP, POP or ActiveSync; from the 6th user every user moves to a paid plan. Mail and WorkDrive storage add-ons are bought in the admin console. Annual billing saves about 20%, varying by region; nonprofits get special pricing from sales. 15-day free trial of the highest edition without a card. Local taxes are added.
zoho.com · 2026-11-01
- [2]Shipmail pricing
Shipmail plan prices, mailbox limits, team access, and send limits.
shipmail.to · 2026-10-15
- [3]Shipmail shared inbox documentation
Shared mailboxes in Shipmail: conversation assignment, internal notes that are never included in replies to the customer, and @mentions in notes that alert a teammate by email and in the app.
shipmail.to · 2026-10-15
- [4]Shipmail booking pages documentation
Public booking links that offer slots from a mailbox calendar's real availability, with buffers, minimum notice, and a Zoom or Google Meet link on each booking.
shipmail.to · 2026-10-15
- [5]Shipmail audiences documentation
Audiences, CSV import (each file marked as subscribers, unsubscribed contacts, hard bounces, spam complaints, a suppression list or transactional-only contacts, so opt-outs from another platform stay excluded), segments, double opt-in, one-click unsubscribe, scheduling and a web archive. During the trial, newsletters work with lower limits: 500 newsletter sends a month and 100 active subscribers. Paid plans have no subscriber limit.
shipmail.to · 2026-10-27
- [6]Shipmail Assistant documentation
The AI assistant answers what needs a reply, finds conversations, files messages, sets up inbox rules for future mail and drafts replies. Its replies are normal drafts in the Drafts folder, Writing Style drafts from pasted examples, and organization admins can turn AI off for everyone.
shipmail.to · 2026-10-15
Questions worth answering
Common questions about zoho mail pricing.
Is Zoho Mail free for business?
How much is Zoho Mail per user per month?
Can I pay for Zoho Mail monthly?
Does Zoho Mail have a free trial?
What does Shipmail cost for 10 people compared with Zoho Mail?
Related guides
More on Shipmail pricing, comparisons, and team workflows.
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